The Benefits and Challenges of Moving Your Standard Operating Procedures From Word/PDF Files to an Online Knowledge Base

Considering moving your standard operating procedures from Word or PDF to an online knowledge base? This guide will help.

For any organization to run effectively, it's important to have well-documented standard operating procedures (SOPs). SOPs lay out step-by-step instructions to help workers carry out complex operations; they help standardize operations, reduce errors, improve efficiency, ensure compliance and more. They're also an essential resource for anyone attempting that task for the first time, such as new team members.

Many organizations store their SOPs in binders or Word docs, without much of a system. That's a problem: procedures aren't followed, documents get lost and SOPs are always out-of-date — defeating the whole purpose of SOPs. Transitioning to an online knowledge base addresses these issues, but it's not as easy as flipping a switch.

So how do you know whether to upgrade your system, or how to implement that upgrade? This guide answers those questions.

In this guide, you'll learn:

  • The benefits of well-structured SOPs (and the downsides of poor management)
  • What factors indicate that you need better management
  • How an online knowledge base will improve your system
  • The challenges you'll face in adopting an online knowledge base — and how to address them
  • Best practices for making the switch and upgrading your SOP management
  • Why an online knowledge base is worth the effort

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